MTL Document Services are specialists at managing large-scale document conversions for specific Client projects. In 2006 we won three large (> 1 million pages) document scanning contracts via tender. In addition we completed a microfilm scanning contract to digitise over 100,000 engineering drawings on aperture card.

Contracts of this size require a different approach to smaller, or regular volumes of work sent to MTL. A dedicated Project Manager is appointed to oversee the contract from start to finish, and key features of our project approach include:

• Pre-contract visit to Client by Project Manager to meet stakeholders
• Pilot project undertaken prior to main conversion of documents / films
• Production of a Project Specification Sheet
• Supply of archive boxes and box labels to Client in advance of collections to ensure uniform removal of documents
• Dedicated collection service. Dates pre-arranged.
• Regular audit reports sent to Client showing progress of the contract
• Project Manager maintains regular contact throughout via phone, email and site visits.

MTL understands that every project is different and the exact approach used will vary depending on the Client's requirements. Importantly, we are flexible and can change our strategy during a project if either party identifies ways to increase efficiency.

For further information on our procedures safeguarding documents during the collection and scanning process, please click here.